One of the many benefits of membership at Cedarmill is the community of friends that we’ve built.  As such, we all benefit from our network of contacts.  However, a challenge in managing this network is to not overwhelm our members with information, and be conscious of being overly “solicitous” in our communications.  The board often receives requests for advertising events, whether they are charitable or otherwise, to the general membership via email or newsletters.  Such requests have begun to grow in volume, frequency and in some cases to the dismay of the members.  The board itself is cognizant of the frequency of communications, and is committed to making them no more frequent than monthly.

The following policy was approved by the Cedarmill board on 12/10/2008 and immediately enacted.

Policy Satement:

a)      The Cedarmill membership email/home address distribution list will not be made available to the general membership.  This distribution list will be used solely for communications from the board or board members to the general membership.  Such communications from the board shall be limited to Cedarmill-related business.

b)      As a general guideline, email communications will be limited to no more than one per month.  Exceptions may be made for urgent matters, corrections or retractions from previous communications, or as reminders for specific events.

c)       Newsletters will be sent electronically (e.g. email) unless requested otherwise by specific members.

d)      Communications from the board will typically be available on the Cedarmill website (www.cedarmillpool.com) when appropriate.

e)      The Cedarmill website will be used for maintaining calendars of events; recording reservations for pool/clubhouse parties; general announcements; rules, regulations and policies.

f)       Members may submit requests for announcements or other communications to the general membership.  Any such requests should be submitted to the board secretary (secretary@cedarmillpool.com)

g)      Advertisements, solicitations, or general announcements will be limited to events or offers that directly benefit the club and/or its membership.  Any private events, sales parties, social causes, or other activities that do not have a direct relationship to Cedarmill members or their interests, will not be advertised.  Examples of permitted communications include:  tennis lessons, swim lessons, club invitations (e.g. fitness club, book club), non-profit party invitations for Cedarmill members only.  Exceptions may be made for any events where proceeds will be given to Cedarmill, such as a sales party where a percentage of income is given to Cedarmill.

h)      A general announcement site may be made available to Cedarmill members on the Cedarmill website for posting announcements that are not in adherence with the rules outlined in (g).  (Note: this capability is currently not available but is being planned)

i)        Bulletin boards and/or Kiosks on the pool grounds may be used for posting public announcements.  The board will reserve the right to disallow, reject, and/or remove without notice any announcement or public notice on Cedarmill member-owned facilities, including the website.

j)        Profitable business advertisements may be posted after approval by the Cedarmill board for sponsorship consideration.  Sponsors who provide payment or proceeds to Cedarmill may provide/post advertisement that is accepted by the Cedarmill board.

k)      The board reserves the right to offer public recognition to members, their organizations, or other individuals who provide supplies or services for the benefit of the Cedarmill membership.

l)         

Cedarmill encourages all members to establish new clubs to be utilized exclusively by any interested Cedarmill Members.

All clubs must have Cedarmill Board approval prior to advertisement AND start date. Clubs must then contact the Board Secretary and provide all activities dates.  Dates will be checked for conflicts and will then be added to the Cedarmill Master Calendar, which is posted on the website. The Club will then have access to all applicable Cedarmill facilities on those dates reserved.

Cedarmill will help promote and advertise the club activities via the website, email updates and/or any other means possible.

If the Club participates in any type of physical activity all Club participants must sign a Board approved waiver prior to participation.

All Clubs are expected to donate a portion of their revenue back to Cedarmill to cover insurance, utilities, etc.  This will occur at the end of their session and after they have covered all expenses. If the club does not generate revenue by charging fees or dues, they are not expected to make this donation.

If the Club President is the sole recipient of the revenue, they are expected to make a monetary donation to Cedarmill as stated above.  If their revenue is less than $100, they have the option to instead work in weekend/daily concession for a comparable amount of time (as concession revenue benefits Cedarmill as well)

The Board has the authority to cease activities of any club, at any time, if Club activities endangers our members and/or is not in compliance with all of the Cedarmill by-laws.